Scope of works
Smoky Lake County is inviting qualified proponents to submit proposals for gravel pit reclamation work to be completed in Fall 2026. The reclamation site is located at NE 09-58-15 W4 and includes approximately 16 hectares / 40 acres. The scope of work includes mobilization and demobilization of equipment, stripping and burying deciduous tree regrowth under 3 metres, stripping topsoil, recontouring the area, redistributing topsoil to a minimum depth of 15 cm / 6 inches, and ensuring the completed work is eligible for provincial reclamation approval. PART 1:GENERAL 1.1 Invitation to Proponents Proponents are invited to submit proposals for the provision of Gravel Pit reclamation for Fall of 2026 as specified in this Request for Proposal (RFP). 1.2 RFP Amendments Smoky Lake County reserves the right to amend the RFP documents and addenda up to 48 hours prior to the RFP closing date and time. Any changes to this document will be communicated to all involved proponents, in writing, as an addendum. 1.3 Proposal Submission Proponents are requested to submit their proposal by September 15, 2026, at 2:00:00 pm to: Smoky Lake County Box 310 Smoky Lake, Alberta T0A 3C0 ATTENTION: Kyle Winterbottom, Director of Infrastructure Email: pw-mgr@smokylakecounty.ab.ca 1.4 Withdrawal of Proposals A proponent may withdraw a submitted proposal at any time up to the submission deadline by submitting a signed letter of withdrawal to the proposal submission address noted above. 1.5 Schedule of Events RFP Issue Date: September 02, 2026 RFP Closing Date: September 15, 2026 Evaluation of Proposals September 17, 2026 Selection of Preferred Vendor: September 18, 2026 PART 2. INFORMATION 2.1 Organizational Information Smoky Lake County is a rural Municipality Northeast of Edmonton. Summary of Reclamation I. Gravel Pit is located NE of 09-58-15 West of the 4th 16 ha (40 acres) 2.2 Scope of Work The Proponent will be responsible for the following: I. Mobilize and demobilize all equipment required to site II. Stripping and burying of regrowth of deciduous trees (<3m). III. Stripping of topsoil. IV. Recontouring area. V. Distribution of topsoil over the reclamation area to no less than 15cm (6 Inches). VI. Outcome must be eligible for provincial reclamation approval. 2.2 Insurance The Proponent must maintain the following insurance policies: I. Commercial General Liability Insurance policy for bodily injury (including death) and property damage in an amount of not less than Two Million Dollars ($2,000,000) inclusive limit for any one occurrence II. A Professional Liability insurance policy for damages arising out of errors, omissions, or negligent acts by or on behalf of the Contractor in providing professional services of not less than Two Million Dollars ($2,000,000) PART 3. SUBMISSION REQUIREMENTS 3.1 Company Profile Include a brief description of the company, purpose and history. I. State the size of the company including the number of partners and designated professionals 3.2 Approach I. Outline how you plan to approach the reclamation, including a timeline of events. 3.3 Fee Proposal and Equipment Deployment I. Provide an overview of the key representatives who will be charged with this project. II. Outline the projected reclamation team and equipment makeup III. Provide corresponding hours allocated to complete the reclamation and present the reclamation report to the designated municipal rep IV. Provide a fee schedule and a proposed schedule of billing dates for the reclamation. 3.4 Conflict of Interest Disclosure I. Proponents must describe any conflict of interest, or potential conflict of interest that may be present for the Proponent, agents, or subcontractors. 3.4 Mandatory requirements I. Submission form Appendix B completed and signed by an authorized representative. II. List of references PART 4. EVALUATION OF PROPOSALS The Smoky Lake County reserves the right to accept or reject all proposals. The County reserves the right to accept a submissio
Published attachments (1)
Full bid documents are not available online. The attachment below is the tender notice only — see the participation requirements above for how to obtain the complete bid pack.
- Other attachment — AB 2026 06075Not the complete bid packOpen other attachment
- Type
- Request for proposal
- Tender
- Sector
- Housing & Real Estate
- Procedure
- OPEN-COMPETITIVE
- Classification
- 70130000
- Original notice
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